Constitution

A.G.M 2006/7 of ClubNova ClubNova/Avante

Incorporating the “Nova kit car Owners Club”

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INTRODUCTION

This Constitution is the body of Rules and Regulations by which ClubNova/Avante is regulated.

The rules are divided into five sections as follows: -

1. Clubs names and the objectives intended.

2. Membership.

3. Management.

4. Conduct of meetings.

5. Rules: relating to events.

CLUB NAME AND OBJECTIVES

1.0 Title

The name of the Club shall be, "ClubNova/Avante" and incorporate “ The Nova kit car Owners Club” and CLUBNOVA, hereinafter referred to as "the Clubs", who, shall be joint and several.

1.1 Objectives

The Clubs exist to: -

Operate as a non-profit making association of members, who, have an interest in the

Nova Component kit car, its copies and subsequent derivatives.

Foster interest in the use, preservation, and restoration of Richard Oakes inspired designs of kit, component and custom sports cars.

Foster interest in motoring, car building in general and the modification of the same thereafter. Watch the local and national administration of the laws affecting motoring and motor vehicles.

Promote and demonstrate all aspects of the Nova component car and its derivatives.

Arrange tours, lectures, discussions, social, and other meetings.

Afford Members such benefits and privileges as may be possible.

Provide Members with assistance, advice and information on matters connected with the Nova, and its derivatives specifically, motoring and motor sport in general.

1.2 Use of the Clubs Names and Addresses

The name and/or addresses of the Clubs shall not be given by any Member as their address for any trade, advertising or business purposes, nor in connection with any legal proceedings.

1.3 Alterations of these rules:

Rules shall be altered, only at a Special General Meeting or Annual General Meeting. Providing that: -

(a) The details of the proposed alteration or alterations are included in the Notice of the General Meeting, to be given at least two weeks beforehand; and that:

(b) The resolution proposing said alteration is carried by a majority of those entitled to vote.

This sub-section shall not apply to section 5 (Events, shows and club activities), where Rule changes, shall be effected by the Committee, unless such proposed changes are opposed by two-thirds of the Membership present at a General Meeting.

1.4 Dissolution

The Clubs may be dissolved by a Special General Meeting convened by direction of the Committee, or on the requisition of the majority of the Members. If the resolution of dissolution is duly passed, the Committee may, forthwith, appoint an Auditor to liquidate the affairs of the Club, and if there remains, any surplus assets on realisation, these shall be disposed of at the discretion of the Committee.

MEMBERSHIP

2.0 Eligibility

Membership shall consist of the following five categories: -

(a) Life Members (b) Honorary Members

(e) Provisional Members

2.1 Election of Members

Applications to join the clubs will be submitted to the Committee, in session, by the Secretary, and the election of such candidates shall be at the discretion of the Committee.

Membership of the Club shall continue only for the period covered by the current subscription, and Members shall be subject to re-election annually, by the Committee.

All applications must be made by an individual in his/her own correct name and be signed by that applicant personally.

2.2 Provisional Membership

Any applicant for Membership of the Club shall, on acceptance of their subscription, become a Provisional Member of the Club. Provisional Membership shall only hold good until the next meeting of the Committee after the payment of the subscription of that Provisional Member.

2.3 Admission Voting

A vote of one-third of the entire Committee against an application for Membership shall exclude that applicant from Membership.

2.4 Subscription

Annual Membership subscription shall be proposed by the Committee and approved by a majority at the Annual General Meeting.

2.5 Payment of Subscription

Payment of subscription falls annually and is due on the 1st of April to be received by Hon. Treasurer at, or between, Detling and Newark shows of the commencing year.

2.6 Subscription Non-payment

Any Member of the Club who has not paid their subscription by Newark show of the same year shall be assumed to have resigned from the Club.

2.7 Resignation

Any Member ceasing, voluntarily or otherwise, to be a Member of the Club, shall thereafter cease to have any claim upon the property of the Club or to enjoy any of the privileges of Membership, but shall remain liable for the payment of any personal debts due to the Clubs, or jointly, debts accrued by the clubs at the date of resignation.

2.8 Honorary Membership

The Committee may elect as Honorary, or life Member, any person or persons who have been distinguished in promoting the cause of the Nova and its derivatives in general, or of the Clubs in particular, subject to ratification at the next General Meeting.

2.9 Expulsion of Members

It shall be the duty of the Committee if at any time they shall be of the opinion that the interests of the Club so require, by letter, to invite any Member to withdraw from the Club within a time specified in such letter, and in default of such withdrawal to submit the question of their expulsion to a full meeting of the Committee, to be held within six weeks after the date of such letter. Members of the Committee shall be given seven days notice that a question of withdrawal or expulsion is to be discussed at a meeting of the Committee. The Member whose expulsion is under consideration shall be given at least seven days notice of such a meeting and shall be allowed to offer an explanation of their conduct verbally, or in writing and if two-thirds of the whole Committee shall then vote for his expulsion, they shall at once cease to be a Member of the Club.

2.10 Observation and Interpretation of the Rules

Every Member binds their selves, family and guests, to abide by the Rules of the Club and also to any modifications made in conformity with the Rules and to accept as final and binding the decision of the Committee in all cases of dispute or disagreement as to the interpretation.

2.11 Access to the Rules and Regulations

Every Provisional Member or applicant shall have access to the Club Constitution prior to election to Membership.

2.12 Property of the Clubs

Any badges, property and/or equipment, including annual trophies won by members, and issued by the Club, shall remain the property of the Club. On termination of their Membership, Members shall deliver up such property to the Secretary.

2.13 Intellectual property of the clubs

No person or member, may appropriate, transmit or publish for any purpose, and by any means, electronic or hard copy, copyrighted magazines loaned to the clubs by members, or, members articles, photographs, logos and designs, whether published or not, being the property of: -

Club Nova, ClubNova/Avante or, The Nova kit car Owners Club.

Without the express written permission from the Clubs management committee.

OFFICIALS OF THE CLUBS

3.1 Management

The authority and responsibility for the transaction of the business of the Club for its management shall be vested in a Committee, who, in addition to the powers and authorities by these rules expressly conferred on them, may exercise all powers and do all acts in furtherance of the objects for which the Club is established, other than those hereby expressly directed or required to be exercised or done by the Club in General Meeting.

3.2 Election of Officers

The President of the Club, Chairman, Treasurer, Secretary and Committee shall be elected at the Annual General Meeting, subject to termination at the next Annual General Meeting following their appointment. Elected Life Members exempt.

3.3 Committee

Nominations of Candidates for election to the Committee must be received by the Secretary not less than seven days before the Annual General Meeting, with an intimation from each Member nominated that they are willing to serve. Nominations, in writing for Candidates, for election, must be signed by the Member proposing them.

The Committee shall consist of, not less than four and not more than twelve members, exclusive of the President who shall be ex-officio Member of the Committee. The Committee shall elect from among its Members, a Chairman, Secretary and Treasurer who are automatically elected Honorary Members

The Committee shall have the power to co-opt other members, as they deem necessary.

The Committee may appoint, from outside the Membership of the Club, an Auditor and/or a Solicitor.

The Committee shall have the power to appoint a Sub-Committee of not less than three persons to meet on its behalf in respect of any matter, which is specifically referred to the Committee.

One quarter, or three, whichever is the greater, of the Members of the Committee shall form a quorum.

The committee shall meet at least three times annually by whatever means practical, electronic or otherwise, for the conduct of club business.

3.4 Meetings of the Committee

The Secretary, either of his own accord or by the direction of the Chairman, shall, unless otherwise agreed by all the Committee, give at least seven days notice of the holding of a Committee Meeting.

3.5 Absence from Committee

Any Member of the Committee, without sufficient reason, absent themselves from three consecutive Committee Meetings may be assumed to have resigned from the Committee.

3.6 Voting of Committee Members

Each Member present at a meeting of the Committee shall be entitled to exercise one vote. The Chairman shall not vote except in the exercise of a casting vote. The Committee shall vote by ballot if any Member present so demands.

MEETINGS

4.1 The Annual General Meeting

The Annual General Meeting of the Club shall be held at Stoneleigh each year upon the Sunday of the Show date and at a time to be fixed by the Committee. Or, whenever the committee carries a majority vote for an alternative venue.

The Annual General Meeting shall: -

(a) Receive from the Committee a full statement of accounts, which may be audited, showing the receipts and expenditure for the year ending 31^st March in any year.

(b) Receive from the Committee a report of the activities of the Club during the said year.

(d) Elect the Committee.

(e) Decide on any resolution, which may be duly submitted to the meeting as provided for in these rules.

(f) Conduct any other business at the committee’s discretion

4.2 Special General Meeting

A Special General Meeting may be convened by the direction of the Committee, or by the Secretary on the requisition of at least ten percent of the Members of the Club.

4.3 Agenda

When Members wish a matter to be discussed at a General Meeting, the text of that matter, signed by at least two Members, shall be sent to the Secretary at least fourteen days before the date of such meeting so as to be included in the agenda of that meeting.

A copy of the agenda shall be sent to each Member at least five days prior to the date of the meeting, but the fact that any Member has not received a copy of the agenda shall not invalidate the proceedings.

Business, which is not included in the agenda under the item "Any Other Business" shall not be discussed at the meeting unless every Member present is in favour of the discussion-taking place.

4.4 Voting

Every Member with the right to be present may express one vote. The Chairman shall not vote except in the exercise of a casting vote. At all General Meetings, except as provided in sub-section 1.3, a majority of votes decides a resolution.

4.5 Right to be Present

No one can take part in Special, Extra or General Meetings unless they have been duly elected as a Member of the Club, and has paid their subscription according to these Rules, except in the case of persons outside the Membership who have been appointed by the Committee to act on the Clubs behalf.

MEETINGS AND EVENTS

5.1 Conduct of members

All members shall conduct their selves and their families at meetings, for the benefit of the clubs, according to these rules. Individual members will be entirely responsible for guests signed in by them.

5.2 Guests

Guests are entitled to full club facilities for one show/event only, thereafter, they shall be invited to join by their host member.

Guest and guest numbers will be at the discretion of the committee on site, whose ruling will be final and binding for that venue.

5.3 Legality of vehicles

All vehicles must be road legal where applicable.

All vehicles must comply with all legislation, statutory bodies, both national and local, in force at any time, or venue.

5.4 Eligible vehicles

The Club will not produce a definitive list of eligible vehicles, which will be at the discretion of the Committee, whose ruling will be final.